Privacy Policy

Ethic Leaf LLC acts as both a recruitment agency and recruitment business as defined under applicable US federal and state employment agency regulations.

Our Data Protection Officer can be contacted at privacy@ethicleaf.com or via: Ethic Leaf LLC, 350 Fifth Avenue, Suite 4200, New York, NY 10118. EIN available on request.

This policy should be read together with our Cookie Policy.

This Privacy Policy sets out what we do with your personal data if you are a:

• Candidate or prospective candidate
• Referee, emergency contact or other person assisting with a candidate
• Client or supplier
• Temporary or permanent worker
• Visitor to our website

Personal data is any information relating to an identifiable person who can be directly or indirectly identified. This includes obvious information such as your name and contact details, as well as identification numbers, location data and online identifiers.

Depending on the circumstances, we may process personal data on one or more of the following bases under applicable US federal and state privacy laws, including the CCPA/CPRA where they apply:

• Legitimate interests — providing work-finding services to clients and work-seekers
• Contract — taking steps prior to entering a contract or performing a contract with you
• Legal obligation — complying with employment, tax, right-to-work and regulatory requirements
• Legal claims — establishing, exercising or defending legal claims
• Consent — where required for specific activities such as certain marketing communications

Depending on your relationship with us, we may collect identity and contact details, CV and work history, right-to-work documentation, interview notes, references, payroll and banking details for temporary workers, equality and diversity information where appropriate, and technical data such as IP address and cookie identifiers when you use our website.

We use personal data to provide recruitment services, match candidates with opportunities, communicate about roles and applications, manage placements and payroll where applicable, improve our website and services, meet legal and compliance obligations, and, where permitted, send relevant marketing communications.

We may share personal data with prospective employers and clients, group companies, service providers who support our operations (such as IT, payroll and communication platforms), and regulators or authorities where required by law.

We do not sell your personal data.

We retain personal data only for as long as necessary for the purposes set out in this policy, including to meet legal, accounting and reporting requirements. Retention periods vary depending on the nature of the data and our relationship with you.

Under data protection law you may have rights to access, correct, erase, restrict or object to processing of your personal data, and in some cases to data portability. Where processing is based on consent, you may withdraw consent at any time.

To exercise your rights, contact privacy@ethicleaf.com. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO).

We take appropriate technical and organizational measures to protect personal data against unauthorised access, loss, misuse or alteration. Access to personal data is limited to those who need it to perform their roles.

If you have questions about this Privacy Policy or how we handle your data, contact our Data Protection Officer at privacy@ethicleaf.com or write to Ethic Leaf LLC, 350 Fifth Avenue, Suite 4200, New York, NY 10118.